These terms govern every rental of the FireBrand Media Studios space at 14540 East Beltwood Parkway, Suite 500, Farmers Branch, TX 75244. Clients agree to them electronically before payment at checkout.
The highlights:
This agreement is between FireBrand Media LLC, doing business as FireBrand Media Studios ("Studio"), and the person or company named at checkout ("Client"). The person who signs represents that they are authorized to bind the Client.
A booking is confirmed only when all of the following are complete:
The start time is the moment Client and crew walk into the studio. The end time is the moment everyone walks out. Load-in, setup, teardown, cleanup and load-out all happen inside the booked window.
The session ends at the scheduled end time regardless of when Client arrives. Late arrival does not extend the booking or reduce the price.
Time used past the booked end time is billed to the card on file. Overage is charged in 30 minute increments at 1.5 times the applicable hourly rate. Studio may refuse overage if another booking or the reset buffer follows.
By checking the consent box at checkout, Client authorizes Studio to store the card used at checkout with Square and to charge it, without further approval, for:
Studio will email an itemized receipt for every charge, with photos for any damage or cleaning charge. Client may dispute a charge in writing within 7 days of the receipt.
| Notice Given | Result |
|---|---|
| More than 48 hours before start time | Full refund, less a 3% processing fee |
| Less than 48 hours before start time | No refund. One complimentary reschedule within 60 days |
| No-show | No refund, no reschedule |
Cancellations must be sent in writing by email. If Client does not provide the certificate of insurance by its deadline, Studio may treat the booking as a cancellation with less than 48 hours notice.
If the studio becomes unusable through no fault of Studio (including power outage, water leak, severe weather, building closure, or government order), Studio will offer a reschedule to a mutually agreeable date. If Studio cannot offer a reasonable alternative date, Client receives a refund of amounts paid for the affected time. Studio is not liable for any other losses, including crew costs, talent fees, travel, or lost revenue.
Every booking requires Client to carry commercial general liability insurance of at least $1,000,000 per occurrence. Client must provide a certificate of insurance naming FireBrand Media LLC as additional insured no later than 48 hours before the start time. Bookings made less than 48 hours out must provide it before arrival. Client may upload the certificate at checkout or reply to the confirmation email with it.
Client will defend, indemnify and hold harmless FireBrand Media LLC, its members, employees and agents from any claim, injury, loss, damage or expense (including reasonable attorney fees) arising from Client's production, crew, talent, guests, animals, or equipment, or from Client's breach of these terms. This obligation survives the end of the booking.
Studio provides space only and does not supervise Client's production. Studio is not responsible for loss, theft or damage to Client's equipment, wardrobe, media or personal property. Studio's total liability under this agreement will not exceed the amount Client paid for the booking. Nothing in this section limits liability that cannot be limited under Texas law.
Client is responsible for the condition of the studio, sets and Studio equipment from start time to end time. Client must return the space in the condition it was received, with Studio equipment returned to where it was staged. Studio inspects the space during the one hour reset buffer after each booking.
Client will be charged the full cost to repair or replace anything damaged during the booking. There is no cap on damage charges. Charges are documented with photos and billed to the card on file under Section 7.
| Fee | Amount | When It Applies |
|---|---|---|
| General cleaning | $50 | Trash, food, debris or materials left behind |
| Heavy cleanup | $100 | Spills, paint, glitter, confetti, liquids, animal accidents, or anything beyond normal reset |
| Cyc wall repaint | $50 | Scuffs, shoe marks, tape residue or marks on the cyc |
| Overage | See Section 5 | Time past booked end time |
Client may use the studio only for the production described at booking. Parties, social events, gatherings, and music video productions are not permitted. Studio may end a booking without refund if the actual use differs materially from what was described.
Video productions are not permitted on Saturdays or Sundays because of noise from neighboring businesses. Weekends are available for photography only. A video production found on a weekend booking may be ended without refund.
Client must keep the headcount within what was approved for the entire booking.
Client is solely responsible for supervising any person under 18 on site for the entire booking, including in the kitchen, green room, restrooms and lobby. Client warrants that it holds any parental consent, releases or permits its production requires. Studio does not supervise minors and is not responsible for unsupervised minors anywhere in the suite.
Animals require Studio's written approval before the booking. A handler must stay with each animal at all times. Animals are not permitted on the cyc wall or on Studio furniture. Client is fully responsible for any damage, mess or injury caused by an animal, and the heavy cleanup fee applies to any accident.
Open flame, candles, pyrotechnics and sparklers are prohibited. Haze, fog and smoke machines require Studio's written approval before the booking. Client is responsible for any fine, alarm fee or damage resulting from haze or smoke, including in the building's common areas.
Anything mounted to the ceiling grid must be secured with a safety cable. Only fixtures compatible with the grid mounts may be hung. Client may not climb the grid or rig from it without Studio's approval. Client is responsible for anything Client rigs.
Bookings are non-transferable. Client may not resell, sublet or assign booked time to anyone else. The person who signs these terms, or a named representative approved by Studio in writing, must be on site for the entire booking. Any change to the production described at booking requires Studio's written approval.
Client owns all photos, video and other content Client creates during the booking. Studio claims no rights in Client's content.
Client grants Studio a non-exclusive, royalty-free license to photograph and film the studio space during the booking, including behind-the-scenes images of the set and production, for Studio's own marketing. Studio will not publish Client's deliverables. Client may opt out at checkout (for example, for productions under NDA), and Studio will not capture or publish anything from that booking.
At checkout, Client confirms the following:
Signature, printed name, company, and date are captured electronically and stored with the booking record. Questions about these terms? Call the studio at (469) 546-5798. See also our Privacy Policy.